Accounting

The Olathe District School’s accounting department is responsible for all aspects of financial management. The department includes Accounts Payable, Accounts Receivable, Fixed Assets, and Financial Reporting. As we work toward paying vendors accurately, collecting funds from patrons timely, safeguarding District equipment purchases, and reporting the use of taxpayer’s dollars accurately, we rely on sound internal controls. Our detail-oriented staff assists the public, internal staff, and the external auditors to represent the District in a positive manner.


Who to Contact

Cassy Osborn, Controller ~ (913) 780-8129
Cassy Osborn, CPA began working for Olathe Public Schools in 2010. In her role as controller, Cassy oversees all functions of the accounting department.

Jason McElhiney, Assistant Controller ~ (913) 780-7000
  • Coordinates external financial audit
  • Compiles data for state audit
  • Assists in the coordination of activities in accounting, accounts payable and payroll departments
  • Performs account analysis and reconciliations as requested
  • Conducts research and prepare reports on special projects
  • Coordinates month-end and year-end closing processes
  • Answers inquiries regarding operations, procedures and functions from other departments and schools

Sheryl Higgins, Accountant ~ (913) 780-8079
  • Performs monthly bank account reconciliation
  • Coordinates collections process
  • Processes refunds
  • Performs account analysis and reconciliations as requested
  • Assists district personnel with accounting functions
  • Assists parents and staff with student balance inquiries

Cynthia Hall, Accountant ~ (913) 780-8014
  • Assists with documentation and tracking of district grants
  • Visa CentreSuite support-expense reports, account numbers, account access
  • Audits Visa purchasing card expense reports
  • Accounting of district fixed assets
  • Assists district personnel with accounting concerns
  • Assists parents and staff with student balance inquiries

Andrea White, Accountant Specialist ~ (913) 780-8135
  • Processes cash receipts and deposits
  • Confirms district deposits are entered in accounting software and also deposited at bank.
  • Communicates regularly with bank personnel to ensure proper cash handling and reporting
  • Facilitates monthly computation and payment of Kansas sales tax
  • Assists district personnel with accounting concerns
  • Coordinates and maintains student accounts receivable system
  • Assists parents and staff with student balance inquiries

 
 
 
Sara Ault, Manager of Accounts Payable ~ (913) 780-8074
  • Manages and coordinates all phases of Accounts Payable including assisting district employees with billing concerns
  • Coordinates workflow for Accounts Payable Specialists
  • Coordinates monthly processing of district expenditures, Board of Education reporting of district expenditures and issuance of vendor checks
  • Prepares annual 1099s

 Tammie Joyce, Accounts Payable Specialist ~ (913) 780-8072
  • Scans invoices into imaging system
  • Pays customer invoices and reviews statements
  • Communicates payment information to vendors
  • Assists district personnel with billing concerns

Accounts Payable Specialist ~ (913) 780-8071
  • Scans invoices into imaging system
  • Pays customer invoices and reviews statements
  • Communicates payment information to vendors
  • Assists district personnel with billing concerns

Facts and Questions

When are vendor checks mailed?

  • Vendor checks are mailed the Friday following the regular Board of Education meeting.

Why are vendor checks held until after a board meeting?

  • Kansas law requires that expenditures be approved by the Board of Education